Large Volume Mailing Services

This contract provides large-volume mailing preparation, processing, and delivery services to support citywide communication needs across municipal departments. It connects public agencies with an experienced mailing provider that prepares, meters, sorts, and delivers mail to USPS while helping agencies achieve compliant, cost-efficient postal rates.

Key Service Categories

1. High-Volume Mail Preparation: Address printing on envelopes and publications using agency mailing lists or USPS carrier-route lists
2. Folding, Inserting & Sealing: Folding brochures, inserting documents into envelopes, sealing, and preparing pieces for USPS processing
3. Bulk & Special Mail Projects: Preparation and delivery of 50,000–60,000-piece citywide mailings and other high-count distributions
4. Daily Mail Pickup & Processing: Pickup of outgoing mail from designated municipal sites, metering, sorting, and USPS delivery
5. Postage & USPS Coordination: Postage remittance at mailing and optimization of presort discounts and postal savings
6. Reporting & Accountability: Monthly invoicing and Excel reports by department code, certified-mail logging, and exception recording

Benefits Aligned With Desired Outcomes

1. Operational efficiency: Centralized mail services reduce internal handling and turnaround times
2. Lower mailing costs: USPS-compliant sorting and discount programs help achieve the lowest permissible postage
3. Reliable citywide communications: Capacity for high-volume mailings supports notices, newsletters, and resident outreach
4. Transparency and control: Detailed reporting and documentation strengthen accountability and audit readiness

Strengthen municipal communications with scalable large-volume mailing services designed to streamline preparation, reduce postage costs, and ensure USPS-ready delivery.