ExpenseAnywhere

Built for Government. Trusted by Government.

Most spend management platforms are built for the private sector, then patched to handle government compliance. ExpenseAnywhere® was engineered differently — purpose-built for the audit requirements, federal travel regulations, and multi-agency approval workflows that define public sector finance.

For over a decade, we've operated inside some of the most compliance-intensive government environments in the country: NYS Departments of Transportation and Health, the Attorney General's Office, the Office of General Services, and multiple U.S. Department of Energy national laboratories. Not pilots. Not proofs of concept. Live, mission-critical deployments.

What a Decade of Government Deployments Delivers

When agencies replace manual processes with ExpenseAnywhere®, the results are consistent and measurable:

• 15–30% reduction in overall T&E costs through pre-trip controls and automated policy enforcement
• 40–60% reduction in manual processing effort across finance and admin teams
• 50%+ faster reimbursement cycles — from weeks to days
• 90–95% policy compliance rates, directly reducing audit findings
• 30–45% fewer corporate card exceptions through automated reconciliation
• 85–95% user adoption, driven by intuitive mobile-first design

These are not projections. They are outcomes from agencies operating under the same regulatory pressures your organization faces today.

One Platform. Three Solutions. Zero Manual Processes.

Available exclusively through Civic Marketplace — pre-vetted, cooperative-contract-ready, and deployable without replacing your existing ERP or financial infrastructure.

ExpenseAnywhere® | Travel & Expense Automation

From Pre-Trip Authorization to Direct Payment

Government travel is not simple. FTR compliance, CONUS/OCONUS per diem rates, multi-level approvals, grant code allocations, and audit-ready documentation are non-negotiable. ExpenseAnywhere® handles all of it — automatically.

• Fully touchless, fully audited expense reports generated in seconds
• AI-powered OCR captures receipt data with zero manual entry
• Federal and state travel regulations enforced at the point of expense creation
• CONUS and OCONUS per diem rates updated automatically
• Pre-travel authorization with budget controls before spend is committed
• Multi-level approval workflows with complete, tamper-evident audit trail
• Direct employee reimbursement — no check runs, no delays
• Real-time visibility across departments, cost centers, and grant codes
• Full integration with existing ERP, payroll, and HRMS systems

InvoiceAnywhere® | Procure-to-Pay & AP Automation

From Requisition to Supplier Payment

Manual invoice processing is one of the highest-risk, highest-cost functions in public sector finance. InvoiceAnywhere® eliminates manual keying, prevents duplicate payments, and enforces budget governance on every transaction — automatically.

• 100% accurate invoice data capture via AI and OCR — no manual entry
• 2-way, 3-way, and 4-way PO matching prevents overpayments and errors
• Automatic duplicate invoice detection and rejection
• PO and non-PO invoice support for all procurement scenarios
• Vendor self-service portal — suppliers submit and track invoices directly
• Invoices validated against approved budgets before routing for approval
• Concurrent cost-center-based approvals compress payment cycle time
• Full digital audit trail from requisition to final payment

DRIVEAnywhere® | GPS Mileage Tracking

Accurate, Automatic, Audit-Ready

Manual mileage logs are an audit liability. DRIVEAnywhere® replaces paper logs and estimates with GPS-verified, policy-enforced mileage records — automatically.

• Automatic trip detection — no manual logging required
• GPS route capture delivers precise, verifiable mileage data
• AI validation flags duplicate or suspicious claims before submission
• Federal and state reimbursement rates applied automatically
• Fully audited mileage reports, ready for approval and payment
• Integrated directly with ExpenseAnywhere® for unified reimbursement

Compliance Your Auditors Will Welcome

Every deployment is backed by enterprise-grade security and compliance infrastructure:

✔ SOC 2 Certified ✔ PCI-DSS Compliant ✔ HIPAA-Ready ✔ GDPR Aligned ✔ Complete Digital Audit Trail — every transaction, approval, exception, and payment logged and tamper-evident

The question isn't whether your agency can afford to automate. It's how much the manual process is costing you right now.

📩 Request a Demo | 📞 +1-412-858-1111 | 🌐 www.expenseanywhere.com