Financial Data Validation Services

This contract provides ongoing review and validation of purchasing card and accounts payable transaction data to support effective financial controls. Qualified suppliers perform detailed transaction analysis, identify potential fraud and duplicate payments, and deliver recurring reports that enhance compliance and fiscal accountability.

Key Service Categories

1. P-Card Transaction Analysis: Monthly review of purchasing card data to identify misuse, split transactions, unauthorized expenditures, and policy violations
2. Duplicate Payment Detection: Weekly and monthly analysis of check, ACH, and P-Card payments to detect duplicate invoices and duplicate payments
3. Fraud And Risk Alert Reporting: Identification and reporting of high-risk transactions, irregular spending patterns, and non-compliant purchases
4. Department And Cardholder Reporting: Detailed summaries of purchase activity, transaction flags, and pattern analysis by department and employee
5. Specialized Purchasing Reports: Focused reporting on IT and Telecom purchases, travel and entertainment transactions, office supply spending, and Amazon activity
6. Procurement Trend Analysis: Year-to-date comparisons, supplier threshold monitoring, and cumulative purchasing trend analysis

Benefits Aligned With Desired Outcomes

1. Strengthened Internal Controls: Early identification of duplicate payments and policy exceptions reduces financial risk
2. Increased Transparency: Comprehensive reporting provides clear visibility into departmental and cardholder spending
3. Enhanced Fraud Prevention: Ongoing monitoring supports proactive identification of irregular or unauthorized transactions
4. Improved Compliance Oversight: Structured alerts align spending activity with established purchasing rules and thresholds

This contract supports disciplined financial management and reinforces accountability across municipal purchasing and accounts payable operations.